Get Microsoft Teams for free – Updates for Devs and IT – Microsoft Mechanics Summary

With last weeks announcement of a free version of Microsoft Teams there’s a video published with Dan Stevenson from Microsoft featured on the Microsoft Mechanics show.

Here’s a summary of the video, hope you its useful.

Watch the video here

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Microsoft Teams has been around a while now with Office 365 subscriptions but there a new way to get it.

Dan talks around there is now a new FREE way to start using Microsoft Teams !  your a small business or group of people together.

Sign up for free walkthrough

Microsoft have a sign up page at http://office.com/teamsfree

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at the sign up page i can compares the differences between free and paid subscriptions.

To sign up for free simply click the sign up for free button

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Enter your email address

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answer a few questions about yourself

after this your new free Teams environment is setup !

Dan shows us one he’s created earlier

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Here’s teams free and Dan’s example Teams of Contoso Sheep Farm

We have all the features you expect from Teams with features and channels, chat, stickers

When you first come into Teams Free your asked to add a bunch of people which Dan has done and the people have been added

Dan walks us over adding Jeremy into the Sheep Farm team

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add the email address for the person you want to add, which will send out an invite

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Lets check out what Jeremy sees

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Jeremy has the invite and can see Dan invited him

Click join Teams

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Click Accept

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Open in web app or download the Teams client

Jeremy can see the Team

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Can we also do Video based Chat or Screen sharing ?

Yes, basically core features of paid Teams.

Mobile apps work for free as well.

Taken from Tech Community post https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/Introducing-a-free-version-of-Microsoft-Teams/ba-p/214592

The free version includes the following for up to 300 people:

  • Unlimited chat messages and search.
  • Built-in audio and video calling for individuals, groups, and full team meetups.
  • 10 GB of team file storage plus additional 2 GB per person for personal storage.
  • Integrated, real-time content creation with Office Online apps, including built-in Word, Excel, PowerPoint, and OneNote.
  • Unlimited app integrations with 140+ business apps to choose from—including Adobe, Evernote, and Trello.
  • Ability to communicate and collaborate with anyone inside or outside your organization, backed by Microsoft’s secure, global infrastructure.

Who’s eligible for the free version of Microsoft Teams?

Any person with any corporate or consumer email address can sign up for Teams today. People who don’t already have a paid Office 365 commercial subscription will have access to the free version of Teams. If an existing Office 365 commercial customer tried to sign up for free, they will be routed into a managed experience for their existing tenant.

What’s the differences with Paid ?

  • can have more than 300 users
  • scheduled meetings
  • Phone Calling
  • Dial In conferencing
  • Power of Exchange
  • 1Tb storage
  • Office client apps depending on SKU
  • Upgrade full set of IT, compliance and control, dev option, support and uptime.

 

What’s new for developers ?

working on integrating SharePoint app platform into Teams

There’s updates to PowerShell and Graph API for Teams

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improvements to managing Teams lifecycle

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and updates to the Microsoft Teams and Skype for Business admin centre

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finally compliance and security are important and there’s been update for Teams

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Can we see these updates in actions ?

Here we are in the Store

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made it possible to have personal access for apps such as planner

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I can publish LOB Apps into the store for users to see

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We have different LOB apps, expenses, Hiring, third party app Intumit SmartO (O365 helpdesk), NEO (a new employee app) and time off app.

how easy to build apps ?

Head over to the Teams App Studio

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superhub for building app manifest and preview code

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Control Library

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once done i can export config for my app and do the coding in vs code

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Code for the NEO app for Q and A apps for new employees

Im using Lewis which uses text analysis and natural language

adaptive cards for bot responses

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Actions to send

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Here’s the app in Teams

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I asked how’s my HR contact

I mentioned i lost my badge and have a options displayed

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can type handbook and pull up the employee handbook

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displayed as interactive card and have to accept and confirm acceptance of terms

Open the handbook up

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The office 365 helpdesk app

Can ask questions to the helpdesk app and get responses

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The hiring app

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Chat with bot and keep on top of interview status

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That’s a quick taste of what you can do with LOB apps in Teams.

For more info and code samples check out http://aka.ms/dev4teams

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What happens if your not a coder and want to build apps for Teams ?

We can connect Microsoft Forms thorough Flow into Teams and Text analysis engine to catch any negative comments quickly.

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basic form to ask some questions

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now we have connected this to Flow and piping the responses into AI text and scoring it

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if sentiment if negative posting a message into the HR channel in Teams

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Run through of the form and adding a negative sentiment to test it out

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click submit

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and lets see what happens in Teams

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Message landed in Teams

Go to survey Results

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Can i automate Teams for provisioning ?

Yes, we have powerful PowerShell cmdlet and updated graph APIs

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Using Teams and PowerShell to create a Team

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adding users

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installing the NEO app

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Run Script in PowerShell and create a Team

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creates teams, channel and adds users

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Jeremy has added to the new Team and lets see what Jeremy sees now

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I see the Team

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can also do private chat with NEO as well

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What are we doing to manage the lifecycle of Teams ?

easy to create who can create a team, Dan recommends leaving open as much as possible so it doesn’t prevent collaboration, controls with admin with naming policies.

Im not allowed to create a teams named Payroll or Finance

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We can also but naming conventions and prefixes in as well

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To learn more go to http://aka.ms/namingpolicies

From the site above you do need AAD P1 licence

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Once Teams is up and running we recommend company create team champions

When you want to retire a Team you can now archive a Team

In the manage Team UI you can see your active Teams and chose to Archive

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Select Archive and this puts the Team into Read Only Mode, content still there and we can restore it

Sometimes there’s too many teams and now there is expiration and renewal policies now where admins.

Teams owners can accept they are still using the Teams otherwise it gets deleted and after 30 days permanently deleted.

Here’s how to set the expiration Policies over in the Azure Portal

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You can choose time frame and apply to one group, all or none.

Extra admin options on the Teams and SfB Admin centre

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Under users you can see Call Quality

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And under activity

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drill in device and network issues

back to accounts you can see custom policies assigned

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can drill into meeting policy

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As an admin we can set custom policies

Other updates rolling out which will bring us pretty much on parity with SfBO with new feature for calling and PowerPoint sharing

Beyond that though

Cloud recording

Screen sharing from iPad

Live camera feed into meetings

Direct routing so you can bring your own PSTN into Teams

 

How do existing SfBO users move to Teams ?

All in the admin centre,

We can look at migration policies for user

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i can change the upgrade mode for users instead of the org wide settings

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Teams has interop with Teams and lots of companies running Team and SfB side by Side and moving to teams only

check out more at http://aka.ms/teamsblog

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more updates on previous episode with Anne Michels over at http://aka.ms/TeamsupdatesMay18

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Learn more

Sign up at http://aka.ms/teamsfree

for devs http://aka.ms/dev4teams

plan your migration from SfB to Teams http://aks.ms/movetoteams

 

Don’t forget to subscribe to Mechanics as well Smile

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