Introduction to Microsoft Teams Summary

So wanted to give a summary of the Microsoft teams videos series available on Success with Team Microsoft site here in the academy section.

Similar to the Skype Academy videos series i wanted to summarise the video in a blog post for myself and hopefully people may find this useful. I recommend watching the video as well if you have time.

Some great downloads to start with on Team planning and guidance.

Teams Bandwidth Calculator
https://www.successwithteams.com/BandwidthCalculator
Practical Guidance Document Download
https://www.successwithteams.com/#Download
Planning Workshop Kit
https://www.successwithteams.com/#Download

First up we have introduction to Microsoft Teams which is a good start.

This is part 1 of a two part series

As usual with Cloud based solutions a training disclaimer and information is valid as of March 2017 and innovation is on-going.

Agenda

We will learn about What is Microsoft teams and introduction, features and requirements.

Key Learning’s on Teams

Teams is a Chat based collaboration hub allowing ad-hoc and scheduled meetings with audio, video and sharing. Teams is based on channels and can be extended.

Out of scope for this session in Part 1, this is included in Part 2 which ill summarise soon.

This training has already been updated since preview so if you have already seen this content previously look out for the banner in the top right and ill try and flag this as well.

Introduction to Microsoft Teams

First we need to look at the way we work has changed.

People are part of 2 times the amount of teams when compared to 5 years ago
Amount of time on meeting calls and meeting has increased by 50%
This type of work takes up to 80% more of their time
Also noted are team members are internal and external, geographical dispersed

Team fits in Office 365 collaboration portfolio by giving teams easy access to information via a team based hub.

People can see content and chat history anytime, if your familiar with Lync / SfB persistent chat is similar in the way it has chat history and chat isn’t lost when you close the client.
Chats are team based or private and there is mobile access on most mobile platforms so teams can be accessed anywhere on any device.

Its not just chat its content

Also easy assess to apps to what teams rely on.

Customizable for each teams with different channels for topics

Security

Security is important designed for great experience to protect customer and team data.

Features

Built upon existing services in Office 365 to unify collaboration into one place

Teams – group of people working on a project

Look into the UI, you see the Northwind trader team highlighted with multiple channels marked as a favourite
option to swap between activity, chat, teams, meetings and files on left hand side of the ui.
search bar is global search

Creating Teams

Teams can be added as security, distribution groups, email aliases or individually
Private Office 365 groups can be migrated straight to team.
Team creation is lower left hand corner with team name, description and has privacy setting choose from public or private
General channel is default and cant be removed.

Public Teams

Public teams viewable by all and all people can find them.
999 people max people size

Channels

Channel are the building blocks of Teams !
To view channels under teams they must be marked as a favourite, other channels are viewable from the more button.
Discussions in progress on a favourite channel is marked in bold

any users can create channels on any topic
try and keep discussion around the channel
activity in the channels are presented via a toast notification
any users can follow a channel

Roles

Team Owner
Team Member

Up to 10 Owners per team!
Owners have most rights
manage team settings, rename team and delete teams

TM can still create channels within a team
up to 999 people per team
edit channel names and descriptions
add tabs connectors and bots can be removed by team owners

Some sample teams and channels

Great to have some examples or teams and their team channels.

Product Team A shows Cross department teams as well.

threaded conversation so replies don’t get lost.
New topics can be started as well using text box at the bottom.
GA update auto scroll is released so messages in flight will be added and viewable if open on screen.

Message composer for adding text, updated with keyboard shortcuts and optimized for text entry.
Updated from preview

Channel has unique email address and can be directly emailed
replies only visible in teams

Like and save messages
Like added a thumbs up
save for later adds bookmark icon which can be viewed later

Activity shows your like and saved messages in order across all teams your apart of.

Documents uploaded are stored in SharePoint site thats created when team is created
Upload can be new thread or existing.

Mention team members using @
or whole team if enabled by team owners

for a bit of fun as well in teams we have

Emojis
gifs
stickers

Private conservations

Team conversation are public but Teams also has private chat.

Use the chat icon on the left hand side to view private chats
Chat you can have audio and video and mobile one to one calling
Private chats can be group chats for up to 9. Chats are not threaded

Private chats can also share files but a difference here is the file is stored in your OneDrive for Business accounts and shared out from there.

Meetings

Use the meet now icon in compose box or from existing conversation
Only available on desktop clients

When in a meeting you can invite people by clicking on the people names and it will send a toast notification to join the meeting.

Team members can see who in a meeting with the camera icon appears next to channel name and they can see who’s in the meeting
You can join into a meeting
If you not in the meeting you can still see the chat in the meeting

Full screen video experience (similar to SfB Mac Client)

Sharing content

Content with Video in bottom right hand view
four most active member in video can be swapped
click on any active member to swap to video and content preview

Meeting History

Really nice touch i think

Team members can see when meeting took place and who with and what was discussed in the text.
useful is certain member of the team weren’t available at that time.

Scheduled Meetings